When handling legal documents for overseas use, many individuals are required to visit a notary public in Singapore. Notarisation ensures that documents are verified, authentic, and recognised by foreign authorities. Whether you need to certify a copy, sign an affidavit, or process a power of attorney, understanding how the notarisation process works helps you prepare and avoid delays. With proper guidance and the help of online platforms like Best Picks, you can locate suitable notary services and complete your paperwork efficiently.
Step 1: Identify the Documents You Need Notarised
Before scheduling an appointment with a notary public in Singapore, you must identify the exact documents that require notarisation. These may include educational certificates, corporate records, contracts, property papers, or personal identification documents. Some documents require you to sign in front of the notary, while others only need certification. Knowing this helps ensure that you bring all necessary paperwork and avoid multiple trips.
You should also clarify whether the receiving country requires additional steps after notarisation, such as authentication by the Singapore Academy of Law (SAL) or legalisation by an embassy. Not all countries follow the same requirements, so confirming these details prevents unnecessary delays. Guides provided by platforms like Best Picks often list the documents handled by notaries and the procedures involved.
Step 2: Prepare the Required Identification and Supporting Papers
When visiting a notary public in Singapore, you must bring valid identification, usually your NRIC or passport. The notary uses this to verify your identity before witnessing signatures or certifying documents. If your document includes personal or financial information, ensure it is complete and accurate before your appointment. Notaries cannot make changes to your content, as they can only verify authenticity.
Supporting documents may also be required. For example, if you request certified true copies, you must bring the original documents for verification. If the document is in a foreign language, some notaries may ask for a translation or proof of accuracy. By preparing these items in advance, you shorten processing time and make the visit more efficient.
Step 3: Schedule an Appointment With a Notary Public
While some notary offices accept walk-ins, many require appointments to manage demand. Contacting the notary public in Singapore beforehand allows you to confirm availability, service fees, and additional requirements. Securing an appointment ensures that your documents are processed without interruption, especially during peak periods.
During the call or online booking, you should provide details about the type of notarisation needed. This helps the office prepare the correct forms and allocate enough time for your session. Online platforms list office hours, addresses, and contact details, making it easier to shortlist notaries based on location and convenience.
Step 4: Complete the Notarisation Process at the Office
On the day of your appointment, arrive with your documents and identification. The notary public in Singapore will review your paperwork, check your identity, and guide you through the steps. If you are signing a document, you must do so in front of the notary. If you need certified copies, the notary will compare the originals with the duplicates to confirm accuracy.
After verification, the notary will affix their official seal and signature. Some documents may require additional endorsements or declarations. If further authentication by the SAL is needed, the notary can provide instructions on how to proceed. The entire process typically takes a short time unless you have multiple documents.
Step 5: Follow Up on Authentication or Legalisation if Needed
In many cases, notarisation is only the first step, as certain countries require documents to go through further authentication or legalisation. After your visit to the notary public in Singapore, you may need to submit the notarised document to the SAL for verification.
Staying informed about these extra steps ensures that your documents meet international requirements. Notaries can guide you through the process, but it is still helpful to check embassy websites for updated information. Preparing for these procedures in advance saves time, especially when dealing with urgent overseas applications.
Conclusion
Visiting a notary public in Singapore becomes straightforward when you understand the procedures involved. Identifying the right documents, preparing necessary identification, booking appointments, and following post-notarisation steps all contribute to a smooth experience. Using platforms can help you locate the right notary and stay informed throughout the process. By planning ahead, you ensure that your documents are properly certified and ready for international use.
Need help finding a reliable notary? Visit Best Picks to explore trusted notary public listings.